Facilities Coordinator

Position Summary

The Facilities Coordinator is responsible for ensuring the smooth operation, maintenance, and safety of the organization’s physical workspace. This role involves coordinating repairs, managing vendors, overseeing office services, and supporting workplace initiatives to create a productive and compliant environment for employees.

Key Responsibilities

• Facilities Management:

  • Monitor and maintain office facilities, equipment, and common areas to ensure cleanliness and functionality.
  • Coordinate preventive maintenance and repairs with internal teams and external vendors.

• Vendor & Service Coordination:

  • Manage relationships with service providers (cleaning, security, utilities, etc.).
  • Negotiate contracts and ensure compliance with service agreements.

• Health & Safety Compliance:

  • Ensure adherence to local health, safety, and environmental regulations.
  • Conduct regular inspections and report hazards or issues promptly.

• Space Planning & Office Support:

  • Assist with office layout planning, seating arrangements, and moves.
  • Support employees with facility-related requests and troubleshoot issues.

• Budget & Inventory Management:

  • Track facility expenses and assist in budget preparation.
  • Maintain inventory of office supplies and equipment.

Qualifications

• Education: Bachelor’s degree in Facilities Management, Business Administration, or related field (preferred).
• Experience: 2+ years in facilities coordination or office management.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication and vendor management skills.
  • Proficiency in MS Office and familiarity with facilities management software.

Key Competencies

• Problem-solving and attention to detail.
• Ability to work independently and collaboratively.
• Customer service mindset with a proactive approach.

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